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Surgical Booking Coordinator

Surgical Booking Coordinator

Job Locations 
US-NY-White Plains
Employment Type 
Regular Full-Time
Position Schedule 
Monday - Friday 8:00 am - 5:00 pm

More information about this job

Position Summary

Westmed Medical Group is currently recruiting for a full-time Surgical Booking Coordinator for the White Plains, NY location. The Surgical Booking Coordinator is responsible for the coordination and scheduling of surgical and other procedures including in-office, radiology, and acute care facility or ambulatory surgical center. The schedule is Monday - Friday 8:00 am - 5:00 pm. The individual works in collaboration with the surgical specialty physicians to ensure that high quality, patient centered, cost effective and accessible care services are provided.

Essential Job Functions & Responsibilities

  • Coordinates surgical/procedural scheduling and booking for assigned physician(s)
  • Coordinates patient preparation for surgical or other procedures including both pre and post- op appointments
  • Confirms that all pre-op requirements are met and pre-op information is transmitted to the appropriate surgery facility within appropriate time frame.
  • Communicates with insurances companies as needed to obtain pre-authorization for all surgical or specialized procedures.
  • Coordinates the ordering of special implants, and any other necessary surgical supplies/products as indicated.
  • Coordinates physician(s) office schedules, meetings, interviews, etc.
  • Receives physician(s) mail, reviews, distributes as appropriate and follows-up as directed
  • Maintains booking and scheduling records as per protocol specialty protocol
  • Manages relationships with outside vendors to ensure contract compliance and effective levels of support as appropriate
  • Provides initial and ongoing training of surgical booking to staff as needed. 
  • Adheres to all WMG Compliance Program Policies and Procedures including all regulatory financial and OSHA requirements.  Participates in and contributes to help achieve a total compliance program.
  • Performs general office duties as assigned.

Required Qualifications

  • High school diploma or equivalent
  • Medical office work experience preferred
  • Strong computer skills, EMR experience preferred
  • Excellent interpersonal skills
  • Ability to handle fast paced work environment

Company Overview

Westmed Medical Group is considered the model for the future of healthcare. With over 350 physicians and over 900 staff, we are a high growth, financially thriving, multi-specialty group medical practice providing superior healthcare to patients and health information to the community. Our main office locations are located within Westchester County, New York and lower Fairfield County, Connecticut. Our offices provide full-service care, including primary and specialty care, radiology, lab services, and urgent care.  The foundation for service excellence at Westmed Medical Group starts with the patient experience and focusing on the complete total care of our patients. Westmed is recognized by the National Committee for Quality Assurance as a Level 3 Medical Home, the highest achievable level. We are one of over 150 Medicare Accountable Care Organizations (ACOs) nationwide. 


Westmed strives to be a "provider of choice" and an "employer of choice".  Westmed Medical Group is proudly named by Great Place to Work and Fortune Magazine as one of the country’s top 30 “Best Workplaces in Health Care.” The distinction was earned for being an organization dedicated to the well-being of our patients, physicians and employees.  Here at Westmed, we look for individuals who are interested in and seek a challenging, growth-oriented, dynamic and friendly environment. Individuals with a strong work ethic along with a caring personality are who we find to be most successful here, fitting into our not so basic mantra of simply being “Smart" & “Nice". Our organization is constantly looking to bring on like-minded people who have a genuine interest in helping people and possess an intellectual curiosity to try and do things better and more efficiently. We strive to bring out the best in all of our team members and provide individuals with the support they need to achieve their career aspirations while providing the best quality care to our patients.


We provide a modern office environment, state-of-the-art equipment and technology as well as competitive benefits and salary. Our benefits include medical, dental, free copays for employees who see Westmed physicians, discounted vision glasses, life insurance, AD&D insurance, short-term and long-term disability, 401k and profit sharing, flexible spending plans, and more.


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